What is the Employee Polygraph Protection Act?
On December 27, 1988, the Employee Polygraph Protection Act (EPPA) became law. This federal law established guidelines for polygraph testing and imposed restrictions on most private employers.
How does EPPA affect businesses which are not exempt?
In general, businesses cannot request, suggest or require any job applicant to take a pre-employment polygraph examination. Secondly, businesses can request a current employee take a polygraph examination or suggest to such a person that a polygraph examination be taken, only when specific conditions have been satisfied. However, the employer cannot require current employees to take the examination, and if an employee refuses a request or suggestion, the employer cannot discipline or discharge the employee based on the refusal to submit to the examination.
What are the conditions that an employer must meet in order to ask a current employee to take a polygraph examination?
Four criteria must be met before an employer can ask a current employee to take a polygraph examination. These are:
1. The request must be relative to an ongoing specific investigation involving an economic loss to the employer.
2 The employee must have had access to the property, money or area central to the investigation. Access as defined In the law can mean physical presence or special knowledge, such as the combination to a safe.
3. The employer must have a reasonable suspicion that the employee was involved in the incident under investigation. Reasonable suspicion goes beyond having access, and incorporates such factors as a witness' statement, suspicious behavior on the part of the employee, or contradictions between the employee's statements and documented records.
4. At least 48 hours prior to the examination the employer must give to the employer a written statement which describes the nature of the loss and the investigation, as well as the basis for the employer's "reasonable suspicion."